Title

Gift Acceptance Policy

Steward

Steward:

Vice President of Finance and Facilities

Category:

Finance

Effective date:

March 1, 2005

Last content update:

March 1, 2005

Purpose

This policy serves to clarify gift acceptance by faculty and staff.

Policy

The College President is authorized to accept gifts and grants made to Minnesota State Community and Technical College that support the College’s mission. All gifts and grants must be recorded in the Development Office Financial System. Before accepting a gift, all members of the College community should coordinate acceptance of financial gifts or gifts of real property (e.g., equipment, real estate, works of art, musical instruments, etc.) with the Development Office. All gifts and grants over $50,000 will be reported to the Minnesota State system Board of Trustees by the Development Office.

Responsibility

College President

Authorizes and accepts gifts and grants to Minnesota State Community and Technical College and affiliated foundations.

Campus Designee, Vice President for Advancement and Deans

Support faculty and staff in securing gifts and grants for campuses and programs.

College Development Offices

Assist faculty and staff with correct procedures to accept gifts.
Maintain donor records and coordinate correspondence with donors.
Report gifts to the Minnesota State system.
Seek Presidential approval for acceptance of gifts and grants.

Campus Development Officer

Assist faculty and staff in securing and accepting gifts to M State and affiliated foundations.
Determine donor intent and make donor aware of options for giving.
Notify College Development Office of pending gift and ensure that College and Minnesota State system policies are followed.
Work with Communications Office on appropriate public recognition.
Work with College Development Office on appropriate recognition and stewardship of gift.

Faculty and staff

Solicit donations within their community and career areas.
Coordinate donor solicitation plan and activity with Campus Development Officer to ensure compliance with correct procedure.