Maintenance and Service Agreement Policy

Purpose

The purpose of this policy is to comply with Minnesota State system policy and ensure that Minnesota State Community and Technical College and the Minnesota State system are protected with agreements, including insurance requirements, and encumbrances are in place for services provided by outside vendors on College property.

Policy

Minnesota State Community and Technical College shall have in place a maintenance/service agreement or a service agreement and funds encumbered for those services prior to any work performed in accordance with Minnesota State system policy.

Responsibility

Vice President of Finance and Facilities/Facilities Director

Ensure that the maintenance and service agreement policy is followed.

Business Management/Building and Grounds Supervisor

Ensure that the maintenance and service agreement policy is implemented and followed.

Vendors

Become knowledgeable of the maintenance and service agreement policy, complete the contract and provide insurance documents upon request

Associated Policies and Procedures

Minnesota State system Board Policy 6.6 Facilities Maintenance and Repair including Revenue Fund Facilities

Minnesota State Community and Technical College Procedure (not received draft yet) 7160-3-01 Maintenance and Service Agreement Process